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Article XIII: District Meetings and Elections

§13.1  On or before September 15 of each year, the secretary shall transmit to the Board of Governors a certificate, as of September 1, stating:  (1) the number of regular members of the Association in good standing in each district; (2) the number of members of the Council of Delegates to which each district shall be entitled under the provisions of Article XI; (3) the districts in which an election will be held during that Association year for a member or members of the Council of Delegates; and (4) the districts in which an election will be held during that Association year for a member of the Board of Governors.  Upon receipt of such certificate, the Board of Governors shall determine and order the elections to be held during that Association year.  Each such election shall take place between September 15 and April 15 in the Association year.  The member of the Board of Governors from the district in question shall determine whether such election shall be conducted at a meeting of the regular members of the Association in such district by personal ballot or by mail ballot.  If there is to be a mail ballot, then that fact shall be announced to the members of the Association in the district in question by means of a notice thereof published in the Ohio State Bar Association Report, or other publication of the Association, that is distributed to all regular members, as directed by the Board of Governors, no later than February 1 or by means of a letter from such member of the Board of Governors to regular members of that district, or both.  Thereafter, but in no event later than March 1, a regular member of the Association of that district may declare candidacy for election to the Board of Governors or Council of Delegates by filing a declaration of such candidacy with the secretary.  The members of the Board of Governors may, with the advance consent of the Board of Governors, adopt such further conditions and procedures relative to the conduct of elections as they think appropriate.  Upon the filing of any declaration of candidacy with the secretary, the secretary shall conduct, before April 15, a mail ballot among the members of a district, except that, in the case where the number of candidates does not exceed the number to be elected, then the declaration itself shall constitute election and no mail ballot shall be required.  Rules for conducting mail ballots shall be prescribed by the Board of Governors, and the ballots cast shall be canvassed by the secretary and a committee appointed by the president.  All elections (whether by mail ballot or by ballot cast at a meeting of the regular members of the Association held in the district in question) shall be announced by the secretary by means of an appropriate notice published in the Ohio State Bar Association Report, or a publication of the Association that is distributed to all regular members, as directed by the Board of Governors.
 
§13.2  Each regular member of the Association shall, for all Association purposes, be deemed a member of the district in which a member's principal office for the practice of law is maintained, except that if the member has no office, the member’s district shall be that of the member’s residence.  For the purpose of serving on the Council of Delegates pursuant to §11.2, the President may grant a waiver to a member as set forth by policy adopted by the Board of Governors.

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