Dec. 30, 2016
Old-time lawyers say that it used to be easy to get the court’s permission to withdraw from a case. You would just go to the judge and state, “Your Honor, we are not ready to go forward, and I am seeking leave to withdraw, because Mr. Green has not arrived
.” You know: “Mr. Green” aka the moolah, aka the promised fee from the client. And, so the story goes, the judge would bang the gavel and grant your motion. (For a variation on the theme, see The Lincoln Lawyer
, 2011, starring Matthew McConaughey.)
Such stories may be apocryphal, and whether true or not, hopefully we’ve come a long way in our understanding of the duties we owe clients in seeking to terminate our representation. When withdrawing requires permission of a tribunal, as it does under most court rules, a continuing ethics quandary has been how much information we are permitted to disclose to the court in justifying the request. On Dec. 19, the ABA’s Standing Committee on Ethics and Professional Responsibility issued some guidance on the subject.
When you “may withdraw”Model Rule 1.16(b)
, and state rules based on it, describe when you “may” withdraw from a representation, including when the client “substantially fails to fulfill an obligation to the lawyer regarding the lawyer’s services,” and the client has been warned that the lawyer will withdraw unless the obligation is fulfilled. Comment 
gives the example of a client refusing to abide by an agreement concerning fees or court costs.
In civil litigation, the quandary arises because Model Rule 1.6
requires the lawyer to maintain confidentiality about everything “relating to the representation,” with only narrow exceptions, and Rule 1.16(c)
requires the lawyer to comply with a tribunal’s rules in seeking to withdraw.
You have to phrase your withdrawal request to the tribunal in some way—but how far can you go in revealing the reason? In Formal Opinion 476
, the ABA Committee acknowledged the difficulty, quoting one characterization of the issue as a “procedural problem that has no fully satisfactory solution.”
Will “professional considerations” suffice?
The ABA Committee noted that many courts will simply accept a reference to “professional considerations” that are prompting the motion to withdraw. (Sounds just a little like “Mr. Green.”) Rule 1.16 cmt.  endorses that approach, advising that the “statement that professional considerations require termination of the representation ordinarily should be accepted [by the court] as sufficient.”
But some courts won’t accept “professional considerations” as sufficient. The Committee cited withdrawal decisions from several jurisdictions that reflected details about the money owed by the client, the specific legal services carried out and other facts, indicating that the court had required much more than a generic statement from the lawyer about “professional considerations.”
The Committee pointed out that Model Rule 1.6(b)(5) and its cmt.  permit some disclosure of confidential client information in fee-collection suits by lawyers. A motion to withdraw for failure to pay is “generally grounded in the same basic right of a lawyer to be paid pursuant to the terms of a fee agreement,” said the Committee. Also, many court rules specify that motions to withdraw must be supported by “facts,” or “satisfactory reasons,” or similar showings.
Limit the info … but explain if required
Therefore, the Committee concluded, where the assertion that “professional considerations” justify withdrawal is not acceptable, and “when a judge has sought additional information” to support the motion to withdraw for non-payment, then the lawyer may “disclose information regarding the representation of the client that is limited to the extent reasonably necessary to respond to the court’s inquiry and in support of that motion to withdraw.”
What about the judicial officers considering such motions? The Committee advised that judges “should not require the disclosure of confidential client information without considering whether such information is necessary to reach a sound decision on the motion.” And if detailed information is required, courts should mitigate potential harm to the client, such as by allowing disclosure under seal or in camera, and by using redaction.
There will always be a tension between the duty of confidentiality and the necessity of providing reasons for a request to withdraw from representation. But Opinion 476 at least charts a path forward when facing the need to withdraw because of a client’s failure to pay.
Content courtesy of The Law for Lawyers Today: Ethics, Professional Responsibility and More blog. Ohio State Bar Association member Karen Rubin is an attorney for Thompson Hine.
Watch an OSBA CLE OnDemand seminar featuring Karen Rubin and her take on Legal Ethics and Using Social Media to Market Your Law Practice.